Over the years I’ve come to realize that there are 7 essential parts to the majority of offices.  My intention is to help you grasp how easy it can be to organize your office once you know these 7 essential parts.

My intention is to help you grasp how easy it can be to organize your office once you know these 7 essential parts..

I admit that most of them are going to seem like no-brainers.  But, as I point them out, take a moment to identify each of the parts in your office.  If you are missing a part or if a part isn’t apparently clear in your space, then you can spend some time to put it into place.  Once you have your office organized, then running a highly successful business is going to be

If you are missing a part or if a part isn’t apparently clear in your space, then spend some time to put it into place.  Once you have your office organized, then running a highly successful business is going to be soooo much easier.  (And burnout rates automatically decrease.)   Here they are…

1.  Inbox – A place to catch all incoming paperwork that you will not process immediately.  The papers come from your mailbox, printer, vehicle, or purse/bags.

2.  Desk + Scheduler – A clear desk is useful for processing paperwork beyond the inbox.  A scheduler is the place where you organize how you spend your time and pre-plan activities.   Using a scheduler is the best way to make time real or  “tangible.”  It is your guidance system on what to do at approximate or exact designated times.

3.  To-Do + Project Holding Place – A system that separates your to-do paperwork into like groups, so you can instantly locate and process to-do items.  A place to store upcoming project notes & materials or in-progress project materials.  (Extra tip:  This is a great place to store checklists and other to-do/project style forms that you refer to daily, weekly, monthly, quarterly, or yearly.)

4.  Reference Materials – Reference materials may include items such as, educational material, program or event materials, resourceful books, articles, or magazines, and instructions or notes for specific tasks – ex:  Website Design.

5.  Permanent Records – Documents you are required by law to keep for a predetermined amount of time, items that serve as proof for something, contract agreements, and other really important papers.  Permanent records are rarely, if ever, accessed.

6.  Bulk Office or Client Supplies – Bulk office or client supplies on-hand, such as, ink cartridges, boxes of favorite pens, staples, CDs, CD protective covers, copy paper, labels, gift boxes, client gifts, thank you cards, and more.

7.  Inspirational Space – A place that appeals to your visual senses and feels great to work in.  It is not cluttered.   Each individual system in this space comes together to create an overall collection of calm and order.   Inspirational artwork, vision boards, stylish decor, and/or thriving plants are the final touches for creating an inspirational space.

Now it’s your turn.  I’d love to learn more about YOUR office.  Which parts do you already have in place?  And, do you have items in your office that do not fit into one of the 7 essential parts of an office I’ve mentioned above?  Tell me in the comment section below.

The following are comments that have been transferred from my original website.

 

  • Jess Webb says:

    Love this, Mel! I have most of these set up in my office – the majority of it happens in my file drawer in my desk. ;) I want to set up a better Inbox, though, so am going to find a basket for that today!

  • Kelly says:

    Love this! I need a better in box system for all of the samples I get. Maybe one specifically for the rejects that I’ll give away and another for the keepers I’m not ready to deal with. And right now I need a space just for review copies of books…a lot lately that are great. Your idea for a project holding place made me go “duh, why haven’t I thought of that instead of folders and stacks here and there?” The next question before implementing is space…where in my teeny tiny corner will I put the project space. It is mostly files. Not a lot…just a few….any recommendations?

    • Melody says:

      Hey there Kelly!

      I’d love to answer your question on my blog, but in order to give you ideas, it would be most helpful if I can see a picture of the teeny tiny space you are working from, plus a picture of the samples and project files you mentioned. If that’s okay with you, then email me a picture. I KNOW there are other ladies working from small spaces in their homes and it would help them as well.

      OR you can schedule a complimentary session (look for it on my services page) and I’ll give you a recommendation at that time.

      Have a wonderful weekend!
      Melody